Potis is committed to protecting the integrity and privacy of your personal information. This Privacy Policy outlines the procedures through which we gather personal data via our website located at potis.ai, including its sub-domains ("Website"), as well as through our platform and associated services ("Services").Our Website and Services are specifically designed to cater to (a) corporate entities and their representatives, and (b) employees and candidates whose data we handle on behalf of our clientele. We want to emphasize that our Website and Services are not intended for personal, family, or household utilization. In line with this, we process all personal data mentioned in this Privacy Policy as related to candidates, employees, or business representatives, instead of individuals using our services for personal reasons.If you have any inquiries or need clarification regarding how we use your personal information, we encourage you to reach out to us through the contact information listed at the end of this Privacy Policy.
Potis is diligent in gathering certain personal data via our Website to enhance your experience and to provide targeted and efficient services.
The types of personal information that may be collected are categorized as follows:
Voluntarily Provided Information
- We may request you to voluntarily submit personal details in various sections of our Website. This could include, but is not limited to, providing your contact information for requesting a demo or registering an account.
Automatically Collected Information
- As you navigate through our Website, we automatically accrue specific details from your device. Depending upon the jurisdiction, including regions within the European Economic Area, this information might qualify as personal data under the prevailing data protection regulations.
The automatically collected data encompasses:
- IP Address: To identify the network your device is connected to.
- Device Type and Unique Identifiers: Helps in recognizing the device you are using.
- Browser Type: Helps in optimizing the website for your specific browser.
- Geographical Location: Broad geographical data including country or city, assisting us in personalizing your experience.
- Interaction Data: Details of your interaction with our Website, including accessed pages and clicked links.
This information aids us in understanding our audience better, their origins, and their preferences regarding the content on our Website. This data serves internal analytics and contributes to enhancing the website's relevance and quality for our visitors.Information from
Third Parties
- We might also accumulate general geolocation information from third parties to pinpoint the state and country of your access point to our Website. Utilizing this data, we streamline the process of routing inquiries and other requests to the suitable team for expedient processing.Your engagement with our Website helps us in fostering a responsive and customized user experience. If you have any questions, feel free to contact us.
Potis endeavors to maintain transparency about the personal information we collect when you utilize our services, particularly when you are a candidate ("Candidate") or an employee ("Employee") interfacing with our platform on behalf of potential employers ("Potential Employers"). Here is a detailed overview of the types of personal data we collect through our Services:
Voluntary Provision of Information
For Candidates: During your usage of our services, you may be asked to provide specific personal information voluntarily, like:
- Contact Details: Including your name and means to reach you.
- Job Interview Details: This encompasses data such as work history, skills, qualifications, working style, and answers to other interview questions.
- Media Submissions: Depending on the requirements of the Potential Employer, you may also partake in interviews through various media forms like video/audio, or participate in coding challenges, training exercises, and similar activities.
For Employees:
- If you are an employee using our services, in addition to the details mentioned above, you might be asked to create an account, necessitating a username and password.
Note on Sensitive Personal Information
Please be aware that we do not solicit and you should not be asked by Potential Employers to share with Potis highly sensitive personal information such as protected health data, financial details, date of birth, social security or other government-issued identification numbers.
Data Handling Responsibility
It's important to note that we act as a data processor in these circumstances, handling your personal data on behalf of and as per the instructions of the Potential Employers. Hence, they bear the primary responsibility for ensuring the lawful collection and processing of your personal data. If you have any questions or concerns about the management of your personal data, you should reach out directly to the respective Potential Employer or consult their separate privacy policies.
We appreciate your engagement with our services and remain committed to safeguarding your personal information. If you have further queries, do not hesitate to contact us.
Potis is vested in utilizing your personal information judiciously to optimize the functionalities and offerings on our Website and Services. Here's an overview of how your personal information may be used:
Enhancing User Experience
- Personalization: We strive to tailor the Website and Services to align with your preferences and interests, which entails refining existing features and developing new functionalities.
- Administrative Communication: We may reach out to you for administrative matters pertaining to the Services, customer service inquiries, or regarding the content you've uploaded on the Service.
- Usage Analysis: To upgrade the quality and user-friendliness of our Website and Services, we conduct analyses to understand the usage patterns, interests, and preferences of our users.
Potis is dedicated to maintaining utmost confidentiality and transparency concerning the sharing of your personal information.
We only disclose your personal data under the following circumstances and to the categories of recipients outlined below:
Potential Employers
- Direct Sharing: Your personal data may be shared directly with potential employers, especially in the context of facilitating the recruitment process.
Legal and Regulatory Bodies
- Compliance and Protection: Your information may be disclosed to competent legal or government entities, including regulatory agencies and courts, when such disclosure is mandated by applicable law or regulation, to safeguard our legal rights, or to protect your vital interests or those of others.
Note for Candidates and Employees
If you are interacting with our Services as a Candidate or an Employee, your personal information is primarily collected and processed on behalf of our customers, as per the agreements in place with them. Consequently, the sharing of your personal data with third parties is dictated by the privacy policies/notices of the respective Potential Employers. Should you seek further clarification on this, we advise you to directly contact the concerned Potential Employer or refer to their Privacy Policy/Notice.We remain committed to safeguarding your personal information and adhering to the principles of transparency and integrity in all our operations.
At Potis, we are committed to retaining your personal information only for as long as it serves a valid business or legal purpose.
Retention Based on Business Needs
- Legitimate Business Requirements: We retain the personal data we gather from you as long as there is a continuous, legitimate business necessity, such as fulfilling a service you have requested or complying with legal, tax, or accounting mandates.
- Detailed interview information is only kept until all interviews for a vacancy have been completed, after which time it is deleted.
- Detailed information about the interview is not shared with candidates
Cookies Policy
At Potis, we use cookies and similar tracking technologies on our Website (potis.ai) and its subdomains to enhance user experience, gather general analytics, and improve our Services.
What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They allow the website to recognize your device and store certain information about your preferences or past actions, which helps us to provide a smoother browsing experience.
Types of Cookies We Use
1. Essential Cookies
These cookies are necessary for the Website to function and cannot be switched off. They are usually set in response to actions made by you, such as logging in or filling out forms. Essential cookies help us maintain your session and keep our Website secure.
2. Performance and Analytics Cookies
These cookies collect anonymous information on how visitors use our Website. We use this data to analyze traffic patterns and make improvements to enhance the user experience. The information collected by these cookies does not personally identify you.
3. Functionality Cookies
Functionality cookies remember your preferences on our Website, such as language settings. These cookies improve your experience by providing a more personalized visit.
Data Access, Collection, Use, Maintenance, and Sharing
Potis is committed to transparent data practices that prioritize your privacy and security.
Data Access and Collection
Potis collects both voluntarily provided and automatically generated information to improve user experience and provide targeted support for our App’s functionalities. Voluntary information may include personal details such as contact information and preferences, provided directly by users. Automatically collected data includes details such as IP address, device type, and interaction data, gathered to analyze usage patterns and improve our offerings.
Data Use
We use collected data to fulfill our services, improve functionality, personalize user experience, and ensure the stability and security of our App. Potis may also use this data for internal analytics and to communicate with users about relevant updates and enhancements to our services.
Data Maintenance
Data is maintained securely and only for as long as necessary to support the services provided by Potis. We adhere to industry standards for data security and implement measures to prevent unauthorized access or misuse. All collected data is routinely assessed to ensure it remains relevant to our business purposes.
Data Sharing
Potis only shares data with third-party service providers as needed to operate and improve our services. This includes entities providing essential support services, such as data hosting or analytics, and is done in compliance with applicable regulations. Potis does not sell or lease personal information to third parties. In circumstances where disclosure is legally required, we ensure transparent communication with our users to the extent permissible by law.
Data Disclosure to Meeting Capture Services
We disclose certain data to a third-party meeting capture API to facilitate data collection from meetings conducted through our services. Our contract with this provider strictly limits their use, maintenance, and disclosure of the data they collect on our behalf, in alignment with the terms set forth in this Privacy Policy.
Retention of Collected Data
All data is retained only for as long as needed to fulfill the stated purposes, after which it is securely deleted or anonymized. If a user deletes their account or submits a request for data deletion, we will promptly delete all associated data in accordance with our standard data retention policies. We regularly assess data retention to ensure that data is not stored for longer than necessary.
Data Subject Access Rights
Potis is committed to respecting and supporting your rights concerning your personal data. Depending on applicable laws, users may have the following rights regarding their personal information:
Access: You have the right to request access to the personal data we hold about you, including information on how we process and use it.
Rectification: If any of your personal information is inaccurate or incomplete, you have the right to request that we correct or update it.
Deletion: You can request the deletion of your personal data, subject to any legal obligations or legitimate business purposes that may require us to retain certain information.
Restriction of Processing: Under certain conditions, you have the right to request a restriction on the processing of your personal data.
If you wish to exercise any of these rights, please contact us using the information provided at the end of this Privacy Policy. We will respond to your request within the timeframe required by applicable law and ensure that your rights are upheld to the fullest extent.